Expense Receipts love paparazzi! - Athleta Desk
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Expense Receipts love paparazzi!

This week in exciting news… *drumroll please*

We’re launching a brand new feature in Expenses & Other Revenue! You can now add expenses to your business by taking a picture of the receipt. AthletaDesk will attempt to scan the receipt to capture the price, payee and date… less typing = more teaching! It’ll also learn as it goes, so we expect to improve these capabilities over time.

  • To get started, click “Expenses & Other Revenue” from the main menu on the left. Then click “Add Expense from Image” on the drop down list. If you’re on a mobile device, your camera should open.
  • For best results, use a flat receipt (not crumpled up)
  • You can add images to existing expenses by clicking the new green “+” button located on the expenses list.
  • Expenses that have images attached will have a purple paper-clip button. Click that to view or delete the image.
  • The Revenue & Expense report has a new option called “Include Attachments”. If you turn that option on, AthletaDesk will generate a zip file that includes your report along with all the images you’ve uploaded organized by date.

Some bug fix things:

  • When scheduling a recurring daily event, AthletaDesk would sometimes create one extra event in the series. This has been resolved.
  • When paying an invoice using the “Make a Payment” button in the Student Portal, if there is an outstanding late fee it will be automatically be included in the total.
  • The Family Account Balance report now includes Student Names, and the columns now line up correctly in Excel/CSV format.
  • If your credit card is expiring within 2 weeks, we’ll now send you a courtesy email ahead of time to let you know.
  • If you’re located in the Netherlands, invoices in Dutch have been corrected.


Did you know? AD will warn you before deleting events with makeup credits associated with them!

Please note: If you require technical assistance please contact our support team at support@athletadesk.com.

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